Information about data protection in case of events organised by Hugskotið, as well as requests for advice or applications for residency submitted to Hugskotið
Processing your personal data
Tórshavn Municipality takes data safety and the projection of your personal data very seriously. Not only by securing our IT systems, but also by ensuring that all of our employees in their daily work are informed and aware of how we handle personal data in compliance with the legislation in force. In Tórshavn Municipality we only process the personal data required to carry out our tasks.
Tórshavn Municipality is the data controller. It is our responsibility that you can securely submit your personal data to us.
By clicking on the link below the tab Tórshavn Municipality’s Personal Data Policy, you will find information about how to communicate with us, if you have questions regarding personal data, data security or you suspect a potential data security breach.
Purpose and basis for processing personal data
Hugskotið is an institution under the authority of Tórshavn Municipality. Hugskotið processes personal data about you in order to carry out administrative tasks in conjunction with events, requests for advice or applications for residency. Hugskotið only collects any data that is strictly necessary to adequately process your registration for events or requests for advice or residency application, and in order to honour the agreement entered with you on registration.
How we collect your data
When you register using Hugskotið’s system you submit the personal data we need in order to provide you with correct and adequate service.
We pass on the following information to event speakers
The speaker at the event you registered for needs to use specific personal data from you to prepare the event. This usually means your name and e-mail. The speaker at the event is bound in writing to delete your personal data, when the purpose of using the data has been completed. The speaker will be notified of this in the e-mail in which the list of event participants is forwarded to them.
How long we store your personal data
Hugskotið only collects necessary personal data, and retains this data until the specific purpose of processing the data is met. The duration of data retention can vary. In certain cases data must be stored in order to document our administrative work.
In case of data that is part of a case file, this will be stored in Tórshavn Municipality’s filing system, and transferred to the National Archive, pursuant to a data transfer agreement, and in compliance with the Act on Archives (Lóg um skjalasøvn).
Any documents that must be stored as accounting documents will be retained in compliance with the provisions in the Accountancy Act (Bókhaldslógin).
Event speakers will in the e-mail they are sent with the list of students also be notified that they must delete any of your personal data that they handle, when the specific purpose of processing your data has been completed.
In case of data that is part of a case file, this will be stored in Tórshavn Municipality’s filing system, and transferred to the National Archive, pursuant to a data transfer agreement, and in compliance with the Act on Archives (Lóg um skjalasøvn).
Any documents that must be stored as accounting documents will be retained in compliance with the provisions in the Accountancy Act (Bókhaldslógin).
Event speakers will in the e-mail they are sent with the list of students also be notified that they must delete any of your personal data that they handle, when the specific purpose of processing your data has been completed.
Your rights
You are always entitled to know wherefrom and which data we collect and record about you. If you believe that any data we have collected and recorded is wrong, you are entitled to have this data corrected.
You are also entitled to have your data deleted. This right is, however, not unrestricted when certain data must not be deleted pursuant to other legislation, or if an agreement or other purpose entitles Hugskotið to retain and process this data. Should you wish to exercise your personal data rights, you must write to torshavn@torshavn.fo
For more information about your rights follow the link below the tab Tórshavn Municipality’s Personal Data Policy.
You are also entitled to have your data deleted. This right is, however, not unrestricted when certain data must not be deleted pursuant to other legislation, or if an agreement or other purpose entitles Hugskotið to retain and process this data. Should you wish to exercise your personal data rights, you must write to torshavn@torshavn.fo
For more information about your rights follow the link below the tab Tórshavn Municipality’s Personal Data Policy.